Description

Job Requisition:

JR101000 Assistant Director, Reunion & Affinity Annual Giving (Open)

Job Posting Title:

Assistant Director, Reunion & Affinity Annual Giving

Department:

CC00262 WM001 | WMUA | Finance & Administration

Job Family:

Staff - Giving: Annual, Major Gifts, & Planned

Worker Sub-Type:

Regular (benefited)

Job Requisition Primary Location:

William & Mary

Primary Job Posting Location:

William & Mary

Job Description Summary:

University Advancement creates the conditions for opportunity – human, financial & experiential – by garnering and stewarding the resources that advance William & Mary.

William & Mary Foundation’s defining and essential mission is to support the university’s people and programs. By seeking private support, and then diligently managing those funds, the W&M Foundation advances and furthers the work of William & Mary’s students and faculty —providing vital resources for scholarships, professorships, research and program funding.

Consistent with the university’s shared services agreement with the William & Mary Foundation (WMF), this position is assigned 5% effort to support Foundation Services LLC, a subsidiary of WMF, with the responsibilities outlined below.

The Assistant Director of Reunion & Affinity Annual Giving is a key member of the Reunion & Affinity Giving team in the Office of University Advancement at William & Mary.

Working under general direction of and reporting to the Director of Reunion & Affinity Giving, the Assistant Director will develop and implement strategic plans to maximize dollars raised through, and participation in, William & Mary’s reunions and affinity programs. The Assistant Director manages a portfolio of donors, solicits annual gifts, develops and manages reunion and annual giving portfolios with at least one alumni decade and one to three reunion class years.

Assistant Directors on the Reunion & Affinity Annual Giving team are charged with program modification for the class ambassador program, reunion & affinity giving programs, volunteer engagement and volunteer management. The position is responsible for class & affinity giving and alumni relations outreach to include but not limited to volunteer training and management, class and affinity giving and key college-wide alumni solicitation events, new initiatives, and unit support.

The Assistant Director of Reunion & Affinity Annual Giving is responsible for the management of 10-15 classes, including 1-3 reunion class years as assigned by the Director.

One of the university’s core values is belonging, and the Assistant Director will help foster a community that embraces all people and perspectives. This position is based in Williamsburg and is expected to work in the office on campus, eligible to work remotely up to two days per week.

Read more details about our team here and download the full position description here. https://advancement.wm.edu/come-work-with-us/open-positions/index.php

Job Description:

Posting range: Up to $55,000 commensurate with experience

For full consideration, please apply by the review date of 10/31/2025.

Required Qualifications:

• Bachelor’s degree in a related field or the equivalent combination of education, experience, and training.

• Experience managing and developing relationships with constituents, clients, customers, in a for profit or nonprofit setting. Examples include outside sales, marketing or public relations, financial planning or wealth management, admissions or enrollment, and membership development, as well as academic fundraising or alumni engagement (typically 2-3 years).

• Experience working in a fast-paced office environment with an understanding of general office procedures, practices and prioritization of workflow, and managing priorities concurrently within strict deadlines, and a desire to collaborate across multiple teams (typically 2-3 years).

• Strong communication skills with proven ability to manage and train volunteers.

• Strong analytical, computational and quantitative skills, with the ability to extract and analyze data, produce reports in a variety of formats, with the demonstrated ability to resolve problems, respond to inquiries, obtain and disseminate information.

• Proficiency with a variety of software applications to include web-based applications and MS Office (with strong skills in Word and Excel), to include creating mail-merges and developing spreadsheets with formulas and data links.

Preferred Qualifications: 

• Experience working with database applications and CRM systems (typically 3+ or more years).

• Strong fundraising skills with the demonstrated ability to identify, qualify, and cultivate prospective donors or clients, and desire to reach aggressive goals.

• Demonstrated understanding of an environment of fundraising, volunteer engagement and its role in fundraising, donor relations, and higher education with respect to confidentiality of information that relates to the donor base.

• Demonstrated project management experience in a related field.

Conditions of Employment: 

• This position is subject to additional hours beyond the typical workday/week, including evenings and weekends.

• Ability to travel as needed.

Job Duties:

40% - Team Leadership & Program Management:

• Lead and manage a team of Reunion & Affinity Giving employees with a primary focus on Class Giving, Reunion Campaigns and Affinity Giving.

• Guide and oversee the strategic development of the team’s individual portfolios and ambassador development.

• Develop reunion giving pyramids by class and reunion years for setting multi-year fundraising strategies.

• Organize and coordinate fundraising efforts for designated classes by engaging and supporting the University’s leading volunteers and donors.

• Manage and analyze budgets for strategic use, transparency and future programming. Adhere to overall goal and budget guidelines.

• Work in partnership with other University Advancement colleagues; develop strategic solicitation programs, participation and dollar goals for each class/affinity and class-based models for screening and rating alumni.

• Evaluate results of solicitation activities for each prospect over time and evaluate/re-evaluate potential for future solicitations.

• Provide ongoing, day-to-day tactical support for reunion gift, class giving & affinity chairs, including the production and management of prospect reports and other relevant information.

• Structure gift opportunities and collaborate with other fundraising colleagues, as needed, to maximize giving.

• Promote positive donor relations in person and via phone/mail/email/social/etc.

• Implement and oversee advancement-wide participation efforts, including staff participation portfolios.

• Travel in tandem with Development Officers of the University as necessary.

• Inspire team leaders to develop and lead collaboration and strategies for professional development and training through regular meetings and strategic planning sessions.

• In collaboration with the Executive Director, develop the overall Philanthropic Ambassador, Reunion & Affinity programming strategies and collaborate with other officers for their specific needs; collaborate when possible for class specific events.

• Analyze programs and make recommendations for program refinement.

• Leverage alumni in reunion classes in reunion programming and affinity programming.

• Examine giving/programming/communication opportunities through multiple groups, including those based on affinity, class, program, etc. and work with regional colleagues on implementation.

25% - Individual Portfolio Development:

• Manage and continually evaluate and develop a portfolio of donors and prospects capable of making lead annual and major gifts to William & Mary.

• Identify, cultivate, solicit, and steward prospects, focusing on pipeline development to meet and exceed increasingly aggressive annual fundraising goals.

• Execute appropriate communication/cultivation plan for each prospect.

• Prepare written proposals to solicit prospects for gifts in support of William & Mary.

• Virtually interact and travel in the continental United States to meet personally with current and potential donors to promote the priorities of William & Mary.

25% - Volunteer Leadership & Management:

• Work closely with the Executive Director to support the work of the Annual Giving Board, acting as liaison for Board committee work.

• Provide ongoing support for committees and volunteers, including management of the assignment process and regular pro-active contact with volunteers about progress with their assignments. Monitor the quality of solicitations and ensure partnering of key volunteers with key prospects.

• Identify, recruit, train, brief and motivate committee members and volunteers to expand the pool of volunteers and devise methods to increase their knowledge about the cultivation/solicitation process.

• Staff and attend committee meetings; identify and arrange other venues of volunteer engagement and donor cultivation, including promotion of planned giving.

• Facilitate ongoing communication between volunteers involved in capital fundraising and development officers; coordinate volunteer involvement in cases for which staff has primary responsibility.

5% - William & Mary Foundation:

• Steward prospects to meet and exceed increasingly aggressive annual fundraising goals.

• Prepare written proposals to solicit prospects for gifts in support of the WMF.

• Steward relationships with donors based on giving history.

5% - Performance Management:

• Establish expectations which are clear, well communicated, and related to the goals and objectives of the unit.

• Provide staff with frequent, constructive feedback, including interim evaluations as appropriate.

• Ensure staff have the necessary knowledge, skills, and abilities to accomplish goals.

• Complete evaluations and EWPs by established deadlines with proper documentation.

• Address and document performance issues as they occur.

• Review and communicate safety issues to assure a safe and healthy workplace and a reduction in work related absences.

Additional Job Description:

Job Profile:

JP0346 - Annual Giving Officer - Exempt - Salary - S09

Qualifications:

Compensation Grade:

S09

Recruiting Start Date:

2025-10-16

Review Date:

2025-10-31

Position Restrictions:

EEO is the Law.  Applicants can learn more about William & Mary’s status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal