Description

The Human Resources Generalist is responsible for executing the onboarding process for new hires of their assigned product line. This includes ensuring new hires have completed required pre-employment screenings, on-line training and onboarding documents, meeting with new hires to collect necessary documents and / or entering new hire information into the HRIS / UKG system.

Requirements

Essential Functions / Job Duties:

Initiation of New Hires

• Proactively reviews emails in the HR Email inbox to initiate onboarding process for new hires of assigned product lines within 24 hours of receipt of the email from the hiring supervisor.
• This includes ensuring that the new hire documentation received contains the required documentation, education, and certificates along with cross-checking the Calendly calendar to confirm that the hiring supervisor has scheduled the new hire for an appointment with the Human Resources Department within the next five business days.
• Meets with new hires to conduct an oral drug test, captures fingerprints, collects a copy of their I9 documentation, and initiates online background screenings (e.g., criminal, motor vehicle, etc.).
• Ensures I9 documentation is complete, accurate and documentation provided is acceptable per US Department of Homeland Security guidelines.

On-Boarding / Documents

• Keeps supervisors abreast of the new hire on-boarding process by dispositioning and updating UKG Pro / HRIS and / or via e-mail. Notes must be updated at a minimum of every 72 hours.
• Reaches out to the new hire via email and phone to ensure they are completing onboarding process (e.g., required training, signing electronic forms, etc.) as quickly as possible.
• Other duties as assigned.

Background Screening

• Monitors new hires onboarding process to ensure the new hire as successfully passed their background screenings (e.g., criminal online, DCF / level II).
• Receives badges from the Broward County School Background Clearance Department from biweekly courier, reconciles the badges against the new hires in process and distributes them to the designated YD representative.
• Ensures that Youth Development Staff badges are current and not expired by sending biweekly emails to supervisors summarizing whose badges are expiring within the next 60 days.

Data Entry / File Management

• Completes HR electronic checklists to ensure that all required steps are followed and that the electronic pdf personnel file Is In proper order.
• Performs data entry into UKG Pro / HRIS / Payroll database within 24 hours of new hire being cleared to begin working and in compliance with the biweekly payroll deadline.
• Updates online information (DCF Rosters, Y-Exchange / LINK with staff information), removing terminated staff           biweekly ensuring compliance with DCF guidelines.
• Creates and sends pdf site files to Youth Development Department, if applicable.
• Steps in as liaison for annual audits.

All HR positions

• Assists with the day-to-day operations of the HR office including serving as back up to other Human Resources positions, as needed.
• Assist staff members with the completion of employment verifications, when applicable.
  Participates In department audits.
• During peak seasons (May- August), HR Team members may be required to work overtime).
• Ensures compliance with all YMCA of South Florida policies and regulatory agency guidelines.
• Provides excellent customer service to both Internal and external clients.
• Makes recommendations related to the new hire process to VP of Human Resources.
• Maintains knowledge of trends, best practices, regulatory changes, new technologies in human resources and employment law.
• Maintains confidentiality of all conversations with staff along with HR department information.

YMCA COMPETENCIES (i.e., Leader):

Mission Advancement: Reinforces the Y’s values within the organization and the community. Effectively communicates the benefits and impact of the YMCA’s efforts for all stakeholders. Implement effective systems to develop volunteers at program and fundraising leadership levels.
Collaboration: Develops strategies to ensure staff and volunteers reflect the community. Builds and nurtures strategic relationships to enhance support for the YMCA. Communicates for influence to attain buy-in and support of goals. Provides tools and resources for the development of others.
Personal Growth: Fosters a learning environment embracing diverse abilities and approaches. Creates a sense of urgency and positive tension to support change. Anticipates challenges that can sidetrack or derail growth and personal learning. Having the functional and technical knowledge and skills required to perform well, uses best practices and demonstrates up-to-date knowledge and skills in technology.

Qualifications, Skills, and Abilities / Position Requirements:

• Associates degree and / or minimum of 3 years of experience onboarding new hires.
  Bachelor’s degree in HR, a plus.
• Must be extremely detailed oriented, self-motivated with excellent follow-through.
• Excellent customer service skills.
• Excellent communications skills, both written and verbal.
• Emotionally mature, able to initiate, conduct and navigate difficult conversations with individuals at all levels.
• Must have high level of confidentiality, able to manage sensitive and confidential situations and documentation.
• Proficient in Microsoft Office products (Word, Excel and Power Point).
• Able to work independently and with minimal supervision.
• Excellent interpersonal skills; ability to relate to individuals at all levels.
• Must have time management skills and ability to prioritize.
• Excellent analytical skills.
• Knowledge of HRIS systems such as UKG, a plus.
• Bi-lingual (English & Spanish), preferred.

Position Profile (Ideal Candidate)

• Outgoing, energetic, and collaborative personality.
• Innate desire to provide excellent customer service.
• Innate attention to detail.
• Emotionally mature, able to initiate, conduct and navigate difficult conversations with individuals at all levels.
• Analytical, organized, driven by attaining results.

Work Environment:
The work environmental characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Primary work in an office environment, however, occasionally visits outdoor program sites. During peak seasons (May- August), individuals in this role may be required to work overtime).

Physical Demands
The physical demands described here are representative of those that must be met by an employee to succeed in performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities. Being in good physical health with full range of body motion, including manual and finger dexterity and eye/hand coordination. Requires corrected vision and hearing to normal range. Requires individuals to sit in front of a computer for prolonged amounts of time. Occasionally requires working under stressful conditions or working irregular hours.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Employment at the YMCA is at will. It is purely voluntary, based upon the consent of both the Association and the staff members. No expressed or implied contractual rights should be inferred from this job description.

As a condition of employment, you will be required to submit to and satisfactorily clear a thorough Level II fingerprinting background screening.

As a Drug-Free Workplace, all new hires must successfully complete a drug test. Please note Medical Marijuana cards do not exempt you from successfully passing your drug test.

The YMCA of South Florida is committed to the policy of Equal Opportunity prohibiting discrimination in the workplace because of race, color, religion, national origin, sexual orientation, political affiliation, age or disability.