Description
The Helena Area Community Foundation is looking for an organized and independent problem solver to be our new operations manager!
In this 32 hour/week position, you’ll support the Executive Director and Board in planning events, donor development, budget management, strategic planning, and generally keeping the lights on in the office.
HACF is based in Helena, Montana. Remote work or a hybrid work environment is negotiable. The Operations Manager is required to reside in Lewis and Clark County, or neighboring areas of Jefferson County, Broadwater County, or Powell County, as it is important to the work of the community foundation that staff be residents of HACF’s service area.
Occasional travel is required.
To Apply
Please submit a cover letter and pdf resume including three professional references.
About HACF
HACF inspires and leads collaboration and investment for compassionate, safe, healthy, and resilient communities. HACF encourages the spirit of giving to provide resources that benefit present and future generations in our communities. We serve all of Lewis and Clark County, and neighboring areas of Jefferson County, Broadwater County, and Powell County.
Established in 1994, HACF invests in our communities now and forever with a permanent endowment and collaborative programming. HACF supports nonprofit organizations in the greater Helena area through grant-making, infrastructure support (Greater Helena Gives hosting), and responding to current needs and emergencies that impact our communities.
Job Duties
Calendaring and office management
- Breaking down large projects and event preparation into manageable tasks
- Setting realistic deadlines
- Maintaining a shared group calendar (Outlook)
- Organizational task management
- Microsoft Planner to track tasks for the Executive Director, Operations Manager, and seasonal interns
- Documenting procedures and institutional knowledge
- Technology and data management
Maintaining our donor database and integrations
- Updating fundraising forms
- Keeping our internal files organized and with consistent file structure and naming conventions (we use OneDrive/Sharepoint)
- Managing mailing lists (both in the donor database and in Microsoft Exchange)
- Updating the website
Finance
- Using Quickbooks Online to track deposits, invoices, and receipts
- Working with accountants to maintain financial records
- Entering retirement contributions
- Tracking fiscal sponsorships and grant contributions
- Assisting the Executive Director and Finance committee with building an annual budget
- Analyzing the income and expenses of events and programs and determining if they meet the goals in the budget
- Tracking and managing subscriptions and software discounts
Donors and sponsorships
- Researching new partnerships and opportunities
- Planning donor outreach
- Tracking sponsorships and sponsorship benefits
Events and programs
- Assisting with the planning and execution of HACF’s annual events
- Greater Helena Gives
- Spirit of Philanthropy
- Annual Grant Cycle
- Estate Planning Seminars
- Other events as they arise
- Supporting the Executive Director and other staff or consultants with year-round nonprofit facing programs
Requirements
Requirements
- An associates or bachelor's degree or equivalent work experience
- Exceptional organization and communication skills
- Strategic thinking and problem-solving skills
- Ability to independently problem solve and consult tutorials and documentation
- Proficiency in Microsoft Office, especially:
- Outlook (calendars, groups)
- OneDrive/Sharepoint (or familiarity with other cloud storage)
- Excel (sorting data, charts, pivot tables, xlookup)
Nice to have
- Experience in Canva
- Experience in Quickbooks Online or similar
- Database experience
- Social media experience
