Description

Villanova University

Prospect Research Specialist

Posting Details

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Posting Details (Default Section) Posting Number:20254533SPosition Title:Prospect Research SpecialistPosition Type:StaffLocation:Villanova, PARecruitment Type:Internal/External ApplicantsWork Schedule:full-time/12-monthsAvg Hours WeekDepartment:604 - University AdvancementPosition Summary:Ignite Your Career at Villanova University! Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change!

Why work at Villanova?

Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.

• Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
• Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

Villanova University has embarked on a 10-year strategic plan, Rooted. Restless., with the goal of enhancing the Augustinian Catholic living and learning experience for all members of our community. University Advancement is seeking exceptional talent to join our mission-driven team working together toward our shared vision for Villanova, fueled by the generosity of the University’s philanthropic supporters as we “keep moving” in the spirit of St. Augustine in the public phase of Villanova’s comprehensive capital campaign: Espiritus Nova.

The Prospect Research Specialist serves as a key member of the Prospect Development team within the Office of University Advancement (UA). Reporting to the Associate Director of Prospect Research, the Prospect Research Specialist is responsible for providing dedicated project management support for priority research initiatives, including, but not limited to, vetting research (due diligence), key research collaterals prepared for leadership, and the coordination and execution of projects directly related to the identification and qualification of major gift prospects. This position will also be responsible for the completion of various research requests.

This position will facilitate multiple research data audits, while exploring opportunities to create new processes by analyzing department needs, in collaboration with the Associate Director and other team members. The Research Specialist will use a variety of internal and external research resources to update information in the UA database and identify new quality major gift prospects. The Specialist will ensure that prospects identified via proactive research and portfolio projects have accurate records. The Specialist will also assist in completing high-volume fundraiser requests, including capacity rating analysis and updated biographical and contact information.

Additionally, this position will communicate news alerts to the frontline team, assist with wealth-screening projects and processes, and leverage internal reports in support of research projects while also acting as a liaison between Prospect Research and Advancement Services as it relates to data and records.
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.Duties and Responsibilities:

• Assist in the vetting process that is a part of the University’s policy on naming a University Asset. Work closely with the UA Stewardship team to manage incoming requests and the timely distribution of results, while also monitoring project workflow. Manage data integrity audits involving contact information, employment, industry, giving, and biographical updates. Ensure that prospects identified through large proactive projects have up-to-date records as they cycle into pipelines and portfolios. Assist with record updates and capacity ratings related to portfolio review meetings and new portfolio assignments. Act as a liaison between Prospect Research and Advancement Services, particularly as it relates to data, records, and Request For Information (RFI) form submissions.
• Use departmental, University, and external resources, including online tools, to identify updates for constituent records and identify prospective major gift donors. Monitor and disseminate regional news alerts to the Frontline Fundraising and Prospect Research teams in an accurate and timely manner. Compile, audit, and synthesize data from internal and external reports to assist with wealth screenings and proactive research projects. Work in connection with the larger Prospect Research team to analyze and prioritize wealth screening results. Provide support for the completion of research requests submitted by the Frontline Fundraising team.
• Assist with research materials, including biographical summaries, that will be prepared for leadership briefings in support of high level events and other campaign activities requiring research. Stay current on prospect research industry trends.
• Perform additional duties and assist with special projects as assigned by supervisor, or by Prospect Development and/or Development Operations leadership.

Minimum Qualifications:

• Bachelor’s degree required.
• At least two years of experience working in an office or administrative setting.
• A general understanding of Development industry standards in the area of prospect research, as well as University structure, policies and practices.
• Some knowledge of Villanova’s Augustinian community and mission.
• Ability to understand and interpret information from a variety of sources, including but not limited to financial, legal, corporate, and governmental sources.
• The successful candidate must possess good planning and administrative skills, excellent verbal and writing skills, strong work ethic, demonstrated ability to work with others, and the ability to manage multiple tasks and projects simultaneously.
• Ability to work under the pressure of time and frequent requests from multiple sources and to communicate results effectively.
• Critical thinking and demonstrated comfort learning new technologies and systems required.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint required.

Preferred Qualifications:

• Previous prospect research, higher education or nonprofit experience preferred.
• Experience with the integrated software suite, Banner, and Salesforce CRM is a plus.
• Knowledge and understanding of Development industry system applications a plus.
• Knowledge and use of Microsoft Teams a plus.

Physical Requirements and/or Unusual Work Hours: Requires the ability to travel (sometimes by foot) to other campus departments as needed, and willingness to travel outside of campus when required. Requires willingness to attend and provide staff support at select special events which oftentimes will take place during evenings and/or weekends.Special Message to Applicants:Posting Date:11/19/2025Closing Date (11:59pm ET):Salary Posting Information: This position falls within salaried grade 12 and the range for this position is $47,500-56,900. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity.Salary Band:12Job Classification:exempt

References Needed

References Needed Minimum Number of References Needed3Maximum Number of References Needed3

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first hear of this employment opportunity?
   • Indeed.com
   • Higheredjobs.com
   • LinkedIn
   • Glassdoor
   • Chronicle Vitae
   • Academic Keys
   • PA CareerLink/JobGateway
   • Professional Affiliation/Trade Website
   • Diversity Association/Publication Website
   • Advertisement in Academic or Professional Publication
   • Referred by a current employee
   • Referred by a friend, family member, or former employee
   • Heard about it at a conference or career fair
   • Browsing the Villanova website
   • Cabrini University employee
   • Other
2. * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.

   (Open Ended Question)

Documents needed to complete your application:

Required Documents

1. Cover Letter / Letter of Interest
2. Resume / Curriculum Vitae

Optional Documents

PI280026848