Description

The Senior Director of Grants is responsible for grant writing activities; development lead and team liaison to southern market expansion (Hill & Johnson County), foundation prospecting writing and development, liaison to program and branches; case statement development and writing; and administrative compliance. The Boys & Girls Clubs of Greater Tarrant County serves youth between the ages of 6-24 years in Tarrant County communities. The Advancement Department supports the organization's mission through raising funds, marketing, and donor relations.

ESSENTIAL DUTIES

Create and Manage Grant Writing Activities

• Manage the grant development process from start to finish for both private foundation and government RFP opportunities; draft compelling and dynamic letters of intent and full proposals including, but not limited to, assembling all materials required for submission, developing budgets and timelines, coordinating site visits, and producing interim and final reports for funders
• Retain and Grow Revenue through Public and private grants
• Complete contracting, including, but not limited to, Letters of Agreement, Memorandums of Understanding, and government grant contracts
• Maintain an accurate and regularly updated grant calendar system to track application deadlines, submissions, interim and final report dates, and all other applicable information
• Regularly update the donor database system with foundation information and actions, including uploading grant award letters and communication

Development Liaison to Southern Markets (Johnson and Hill County)

• Serve as the Development Team lead in southern markets - managing portfolio of current donors, including corporate partners, foundations, and individuals
• Work with the Hill County Council to maintain fundraising campaigns (Champions Breakfast and Clay Shoot) and expand fundraising opportunities
• Identify new sources of funding as market expands
• Retain and Grow revenue. 

Foundation Prospect Research, Proposal Writing and Development

•  Develop and oversee foundation prospecting, including identifying and researching potential funding sources by matching BGCGTC’s goals and priorities with grant opportunities
• Accountable for implementing the strategy and plan to secure funds

Liaison to Programs and Branches

• Collaborate with program and branch leadership to prioritize grant opportunities for new and existing programs and initiatives across all programmatic work and locations
• Work cross-departmentally to ensure all programmatic and location-specific grant deliverables are met within the grant period
• Partner with program and branch leadership to develop funding requests and reports, accurately communicating program descriptions, goals, and outcomes as pertain to each grant opportunity
• Compile and maintain program performance data (i.e. outcomes and measurements)

Research, Case Statement Development and General Writing

• Translate BGCGTC’s internal needs, strategy, and vision into reports and other cultivation materials for direct use with prospective funders. Serve as the primary writer for complex proposals and collect content and data from other departments, as needed
• Collaborating with program leadership, prepare and maintain budget templates for each BGCGTC program
• Accountable for general writing for Advancement and CEO

Administrative Compliance 

• Collect and manage required data and internal and external reporting.
• Comply with all administrative policies and procedures, processes and controls
• Accountable for accurate and timely paperwork, reports, and data entry
• Accountable for utilizing all BGCGTC communication tools regularly and effectively

Facility & Safety 

•  Accountable for adherence to all organizational health and safety policies and implementation of all safety practices and procedures at assigned work location(s)
• Take all necessary and reasonable precautions to protect members, staff, equipment, materials, and facilities. Abide by facility maintenance protocols and procedures to ensure compliance
• Accountable for reporting incidents and completing documentation within required timeline

Relationships

•  Be a positive role model and culture builder
• Maintain emotional control and make good decisions under pressure
• Represent the Boys & Girls Club in a positive manner

Attendance

• Regular attendance is required; arrive on time, work required hours/shift, and leave at scheduled time

Requirements

Minimum Qualifications Requirements:

• Ability to work regular business hours; including some evenings, nights and weekends
• Ability to persuade or influence others effectively
• Ability to prioritize effectively
• Ability to work in a fast pace environment
• Ability to work independently with limited supervision
• Demonstrated ability to communicate clearly and knowledgeably in both the written and spoken word.  Must have sound knowledge of English composition, spelling, business correspondence and writing skills.
• Effective oral communication skills
• Effective organizational skills
• Excellent listening and interpersonal skills; team player
• Excellent networking skills and ability socialize
• Knowledgeable of fundraising techniques and strategies
• Must be able to pass any and all required background screens and drug screens at any time
• Must have satisfactory driving record, valid driver’s license, reliable transportation, and liability insurance for operation of a motor vehicle relevant to carrying out duties

Preferred Qualification:

• Experience with donor database
• Knowledge of local community
• Work experience with or program knowledge of the Boys & Girls Club Movement (national and/or local Club) is an advantage.

Physical demands and work environment:  

• The physical demands of work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• The usual and customary methods of performing the job’s functions require the following demands: must be able to remain in stationary position frequently; occasionally move about the office to access file cabinets, office machinery, attend meetings and the like; frequently move about the community to complete job duties; frequently operate a computer and other office equipment such as a copy machine, printer and the like; frequently communicates with staff, partners, and community to conduct regular business operations; seldom move boxes or other items weighing up to 25 pounds; frequent daily operation and use of database, software and computer applications required for business functions; occasional to frequent operation of a personal motor vehicle relevant to carrying out job duties required for the position; frequently spend time in concentration reviewing and entering information into computer; ability to work for prolonged periods at high levels of activity, managing multiple tasks with varying deadlines and attending to details; ability to understand opposing view on complex issues and to negotiate and integrate different viewpoints; ability to organize and prioritize own work schedule on short term basis; ability to make decisions which have significant impact on the department and organization credibility, operations, and services; ability to communicate with individuals utilizing a telephone, computer or other electronic device; requires ability to hear and speak effectively on phone and to use a computer or other electronic device; ability to express or exchange ideas by means of spoken word, communicating orally with others accurately, loudly, and quickly; ability to compose materials such as detailed reports, work related manuals, publications of limited scope or impact, etc. and/or to make presentations outside the immediate work area;  and ability to compute, analyze, and interpret numerical data for reporting purposes.

Work environment:  

• This job is performed in a normal office environment and out in the community. The noise level in the work environment is usually moderate and at times loud. Work sites are located in low income areas and challenging neighborhoods. May be exposed to infectious disease, must follow safety protocols. Position requires regular work hours that mirror regular business hours with some evenings, nights and weekends. Position is required to carry and utilize a mobile device. Seldom travel outside of the Dallas-Fort Worth metro area.